A checklist of things you will need to complete for your Graduation booking
Confirm your attendance
Eligible Diploma and Masters learners will have their results declared between 03 July 2024 and 27 June 2025 (please see the FAQ page for full eligibility requirements). If you are eligible to attend Graduation you will receive an invitation email and you must confirm whether you plan to attend by 18 July 2025. Invitation emails will be sent out when bookings open in March 2025, with further invites being issued to diplomates who pass all their units by 27 June 2025.
You must use the Ede & Ravenscroft Graduation Hub to confirm your attendance, book your guest tickets and order your gown and photography.
Your invitation email will include the link to the Ede & Ravenscroft Graduation Hub. To access the booking form, you will be required to confirm:
- your institution - please use NEBOSH
- your ‘Student ID’ - this is your NEBOSH learner number including all leading zeros (it will be an eight-digit number).
- your surname
- you email address
We have ensured the invitation email you receive reconfirms all of this information, so have this to hand when making your booking. Before leaving the Ede & Ravenscroft Graduation Hub, you will be prompted to create an account, so that you can review, amend or cancel your booking in the future.
Deferring your Graduation ceremony place
If you are eligible to attend the 2025 Graduation and Awards Ceremony but would like to defer your place to 2026, please complete the deferral form. Diplomates are eligible to defer their attendance for two years following the Graduation ceremony they are initially invited to attend.
Please ensure you complete all the fields on the form.
Visa letters
We recommend starting your visa application as early as possible as the process can take a long time.
NEBOSH can provide a letter to confirm your invitation to our event, which can be used as evidence as part of your visa application. It is then up to you to apply for your own visa.
- Please view the list of nationalities that require a visa to travel to the UK: Visa national list.
- To apply for your visa you will need to apply online; Apply for a Standard Visitor visa.
Please note that NEBOSH is not liable for any costs if your visa application is refused. The invitation to the ceremony in no way implies any financial responsibility for you during your visit. If you are declined a visa that was supported by a NEBOSH invitation letter, no further support can be provided.
If your friends or family will be attending your graduation and need a visa, they must also complete the Standard Visitor visa. They will also need a guest visa letter, and your booking confirmation to verify your invitation to the Graduation ceremony.
The final date for requesting a visa letter of invitation from NEBOSH is 18 July 2025.
Academic dress and ordering your gown
Everyone graduating is required to wear full academic dress, which must be hired from graduation specialists Ede & Ravenscroft. You should book your gown when booking your tickets through the link provided in your invitation email. You are not permitted to use your own cap and gown.
To ensure the correct fit, you will be asked to provide the following measurements in either centimetres or inches when booking, so please have these ready:
- your head circumference for your cap
- your height and chest measurement
Please choose the appropriate gown option for the qualification you have achieved:
- Diplomate academic dress
- For diplomates graduating with a NEBOSH Diploma, NEBOSH Diploma in Regulatory Occupational Health and Safety or a NEBOSH Diploma in Regulatory Railway Occupational Health and Safety.
- This consists of a blue gown with a hood trimmed with blue, cream and purple. Caps are blue square mortar boards with a silk tassel.
- The cost for diplomate academic dress hire is £46. - Masters academic dress
- For those who have completed and are graduating with a Master’s degree with the University of Hull in partnership with NEBOSH.
- This consists of a black gown with a hood trimmed with black and light green. Caps are black square mortar boards with a silk tassel.
- The cost for Masters academic dress hire is £52.
Please order your academic dress as soon as possible. You will not be able to book your gown if you have not booked your ticket(s).
Booking your guest tickets
You can book up to two complimentary guest tickets. All bookings are made via the Ede & Ravenscroft Graduation Hub, which is completed when confirming your attendance.
After bookings close on 18 July 2025, one additional guest ticket may become available. If any tickets do become available, we will notify all Diplomates and update our website accordingly. Please note that we cannot guarantee the availability of additional tickets for either ceremony. Additional tickets will be offered on a first come first served basis.
Should you need to make any cancellations or changes to your guest booking, please log back in to the Ede & Ravenscroft Graduation Hub and update your booking.
Photography
Ede & Ravenscroft provide an optional paid graduation photography service, with a range of packages available. If you are based overseas, we strongly advise that you check that Ede & Ravenscroft ships to your country before you book photography.
Please visit the Ede & Ravenscroft Graduation Hub to make your booking. The link is provided in your invitation email.
If you don’t wish to purchase a photography package, NEBOSH photographers will be capturing images of the day which will be available to download free of charge.
Parking
Book your Parking
We are pleased to offer you free parking in any of the campus car parks if you register for a permit in advance. When booking, fill in your details and type LXUTI into the promo code box (please make sure there are no spaces in between characters or before the first character. You must TYPE this code and not copy and paste). Adding this code will ensure that your total changes to “£0.00”.
You do not need to print and display your parking permit, as the car parks at the University of Warwick use cameras to automatically verify whether you have a valid permit. Please note the cost for all day parking is £25 if code LXUTI is not used. Fines will apply if you do not make a parking booking online.
Disabled parking
There are limited designated disabled bays on campus and in University of Warwick car parks. Please follow the above process to obtain a permit in advance and display your blue badge when parking in a disabled parking space.
The closest disabled parking spaces are just behind the Warwick Arts Centre, in the Conference Reception car park. The best route to these spots is to follow the one way system along the Academic Loop road, turning left onto University Road and then first right down the side of the Faculty of Arts. There are multiple accessible parking spots at this location. Disabled parking is also available on Health Centre Road, which is a left turn further along University Road. The University’s interactive map is a useful resource.
Where to park
Car parking on campus is extremely limited and spaces fill up very quickly. We suggest you allow plenty of time to arrive before your and consider car sharing or public transport where possible.
We recommend using Car Park P1, Kirby Corner. The postcode for the Kirby Corner car park is CV4 7JJ and it can be accessed via the Kirby Corner and Gibbett Hill Roads. Members of the NEBOSH Team will be located near the Kirby Corner car park, and there will be directional signage from this car park which is a 5-10 minute walk from Warwick Arts Centre.
By registering for parking using the code above, you will be able to park in any of the campus car parks, as shown on the interactive map. Fines will apply if you do not make a parking booking online, or if you park in bays allocated to residential parking.
